Liquidated Damages
Hi Dennis….. The Board negotiated the below termination clause with the Management Co. I asked the Mgmt Co specifically about the liquidated damage reference and how it applies to the termination. The Management Company said the term of the agreement is one year. If it is terminated before that, it has been breached and thus the damages. This makes no sense to me. The Association should have the right to terminate a contract without having to pay a hefty fee. The Board negotiated this term so it’s a done deal. I’m guessing if the contract had been sent to the Association’s Attorney the part about us paying liquidated damages to terminate would have been removed. Have you ever come across anything like this? I’m thinking this isn’t enforceable.
Here is the termination clause: Section 3. Termination. Either party may terminate this Agreement for any reason upon sixty (60) days prior written
notice via certified mail. The termination date shall be sixty (60) days after receipt of such notice or a later date
mutually agreed upon by the Parties. Upon termination of this Agreement, Managing Agent shall have no further
obligation or liability to Association or its vendors. Upon termination by Association for any reason, Managing Agent
is entitled to the lesser of the remainder of the then current term of this Agreement of base monthly management
fees described in Section 1, or four months of base monthly management fees described in Section 1, as liquidated
damages. Upon termination by either party, any charges for services performed by Managing Agent under Section 5.7,
which were considered deferred or remain unpaid for any reason, are due and payable immediately upon notice of
termination, and Managing agent is expressly authorized to deduct amount due from Association funds.
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Kathy,
You are so correct in everything here. The board has the right to negotiate any terms of any contract it enters into, and I would ad that the board also has the duty to negotiate terms that are favorable to the community and association. While the associations won’t hesitate one minute to sick their attorney on any homeowner to try and intimidate them very few think to ask their attorneys to review the boiler plate BS that is in every one of these management contracts. You would never believe some of the totally ridiculous terms that I’ve read in management contracts. The term you refer to is absolutely inappropriate and should never have been agreed to by any association board but is also minor in comparison of some of the terms I seen.
For all board members out there, you have an absolutely right to negotiate or take exception to any term in any contract presented to you for consideration. While many companies will not change their boilerplate for any one association you can use what is called a “Memorandum of Understanding ” that explains how a specific term will be applied in your case. If the vendor or management company refuses, then simply walk away there are plenty fish in the sea and one of them will accept your terms if reasonable. But you must get your attorney to read the contract and get their input before signing.
Dennis