Happy New Year!
We are a 70 unit HOA in Tucson with nearly 25% rentals. As in a lot of HOA’s it seems, it is next to impossible to find interested homeowners to serve as board members.
While some board members have been on the board for decades, most of the board members simply do not have the time or interest to do anything more than attending the monthly board meeting which is facilitated by the one person property management company.
Unfortunately, you could consider the board to be inactive, excluding bring up problems and attending board meetings. The property management company keeps the legal requirements and financials, however, the president has been the only person who has facilitated 100% of the onsite various responsibilities. This person is exhausted after nearly 10 years of doing most everything has now resigned from the board at the conclusion of December 2019.
With this resignation, the property management company also has given notice. This comes as a mixed relief as the board felt that the individual was not doing enough for the board. Basically the board does not want to be involved in the day to day oversight and responsibilities.
I am a board member who lives on the East Coast and wants to help guide and facilitate the transition of the property management company. I anticipate there to be little to no help from board members in identifying, conducting interviews, site visits to the property.
The current management company is a bit antiquated and I anticipate that this person will simply drop everything in a box, and deliver to the new company with little or no explanation, once hired.
I would like to craft a communication to the current property manager as to what the transition should look like and include? Is there a list of basic responsibilities the outgoing property manager should give to the new property management company?
2) The board is accustom to the President (resigned) and the property management company (resigning) to do everything. Is there a basic list of duties the board should be doing?
Any help and guidance would be greatly appreciated.