Meeting minutes
Several of the homeowners have asked for meeting minutes, some have asked for minutes for the previous year as to verify previous meetings involving a special assessment issue. Some have received resent minutes from the last two meetings, some requests have been ignored. No one has received anything older going back a few months. Is this an Arizona ARS violation, not keeping minutes available when requested?
About Post Author
1 Response
Leave a Reply
You must be logged in to post a comment.
Mike,
Many associations play the word game. You have the right to request any record of the association, but technically meeting minutes are not official records of the association until they are approved at the next meeting. Draft minutes may be available but association refuse to provide them because they are not official records. Any official record must be provided upon request within 10 business days under the law.
Public bodies must have minutes from any meeting available to the public in draft form 5 days after the meeting.
So, when boards and management companies take this position, they are simply trying to hide the minutes hoping that you will go away if you have to wait until the next meeting to get them. Any Association with nothing to hide and respect for their homeowners will provide draft minutes upon request.
So not providing approved minutes when requested is a violation of ARS 33-1805.
Dennis