General Meeting Minutes
If a management company does not load (provide) General meeting minutes on its portal, and has not otherwise provided them to owners in some other manner after 30 days of the minutes having been approved, how can owners read or get copies of the minutes?
Thank you so much for your hard work and time.
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Cynthia,
Once the minutes are approved they are immediately an association record subject to records request. The association is required by law to provide any records request within 10 business days , this would include any request for meeting minutes. I’m looking to introduce legislation next session that will require the association to provide draft meeting minutes within 10 days of any meeting.
Dennis
Thank you.
If a homeowner has General meeting minutes in their possession, what restrictions are on that homeowner, or the minutes, that could or would prevent those minutes from being shared — either by hand as a physical copy, or by email as a PDF— with other homeowners?
Cynthia,
Once you are in possession of a public record such as meeting minutes then you can do whatever you want with that record. There may be restrictions on certain legal documents but not on meeting minutes.
Dennis
One more question: presuming the request must be made in writing, is it made by the homeowner or a homeowner rep (attorney)? And is it submitted to the property manager or management company, and can it be emailed or must it be by post?
Thank you.
It must be in writing which can be an email to the property manager as agent for the association. It can come from any homeowner.
Dennis