At our most recent Board meeting, the Board voted to adopt amendments to the association recording policy. They updated a few sections to ensure members were not sharing meeting recordings amongst themselves 🙄, but also updated the time frame the association would keep the recordings on file. The policy states that if the Board records the meeting, then Members are not allowed to record it. The policy was amended to reduce the time the association retains the recording from 90 days to 30 days, and stipulated that Members should refer to the Record Retention and Member Request for Records Policy and Procedure that has never formally been adopted by the Board, for how to request the recording. The retention policy states unedited audio/videotapes of meetings will be kept permanently and are a disclosable record to Members.
Both the Record Retention Policy and the amendments to the Recording Policy were written and recommended by our association’s attorney. I questioned the 30-day recording retention amendment during the meeting and received the simple answer of “it was being done at the recommendation of general counsel.”
Evidently our Board members had not bothered to read it closely enough to identify this blatant conflict. The Recording policy has officially been adopted, and does reference the Retention policy, which has not been officially adopted.
What can I as a homeowner do now?