Condo HOA BoD meeting minutes’ contents
I am finding an AZ HOA BoD (condos) meeting minutes to be incomplete. The HOA management company rep (manager) says all that is required is record of an action. Her minutes are often incorrect and lacking even discussion topics. She also insists on making me go to her office to review anything. Since Ive already searched her minutes sent with online meeting packets – I know there is only a couple of references to the specific topic (roofs) in the past couple of years. The Board recently argued with me during a meeting that they have had numerous in depth discussions about roofs at many meetings. I asked that those minutes be emailed to me and complied with manager’s request to put my request in writing. Now she’s insisting on asking BoD for direction. This is not the first time I’ve gone round and round with her – and she has consistently lost in these battles. I cannot find any info on such meeting minutes’ required contents. Suggested contents – yes.
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Julie,
The minutes of board meetings are at the discretion of the board and all that is required is a record of any action taken or considered by the board. While many people are frustrated when board meeting minutes do not contain any details of discussions held in the meeting. But there is no expectations for those discussions be recorded. Minutes are the official record of board actions or motions for consideration so that is all that is required. It they made a motion to do anything about roofs at any meeting it must be recorded.
Dennis
Does this include approval of ballot wording? Our ballots were sent out and completely misled our homeowners. Unfortunately, our street restrictions (HB2298) passed, but the ballot wording was very twisted and worded to imply a no vote meant no restrictions by any enforcement agency, including the Town. Our property manager said the board wrote it and they had an attorney look over it. Do they need to record they approved the verbiage of the ballot?
Cassie,
Unfortunately, nothing in law addresses the wording of ballot initiatives in these communities. Associations have taken advantage of that fact to use the ballot wording to confuse or intimidate homeowners to vote the way they want the outcome. Your community is not alone in this type of situation. This is the value of homeowner engagement groups that allow the other homeowners to truly understand the pros and cons of every vote without undue interference from association propaganda. Having an attorney review anything is meaningless unless a specific provision in law addresses that situation.
Dennis